Read here for the Ziba Property app, designed with easy-to-use features for property managers to manage properties more efficiently.

No doubt property managers face loads of tasks daily and juggle too many things at once. Besides of managing costs, staffing, and growing revenue, two of the top challenges property managers face are time management and maintaining communication with tenants.

This article further explores how Ziba Property can help property managers make the most of their time communicating effectively with tenants and owners.

What is Ziba Property?

Aside from being a global property listing app, Ziba Property is also a digital property management platform that lets you seamlessly manage multiple tasks—from documents and announcements to facility bookings and more—in just a few minutes. The app also allows you to communicate easily with all your tenants and property owners, wherever and whenever they are.

Why Ziba Property?

But why and what makes Ziba Property stand out from the rest? Below are the benefits it offers to landlords and property managers worldwide. For example:

  • save time by automating management tasks 
  • go green with paperless property management
  • connect and communicate in real time with tenants and property owners wherever they may be
  • create an online community for your residence
  • automate important tasks to reduce errors and make data more reliable and accessible
  • manage multiple tasks at once in one easy-to-use platform.

If you want to improve your efficiency and reduce unnecessary workload, here are the things that you can do on Ziba Property specifically:

  • add important property-related documents 
  • security personnel listings
  • add accounts for tenants and owners 
  • list available rental units 
  • post important announcements, notices, and updates
  • chat with tenants and property owners
  • schedule upcoming events and activities 
  • facility bookings online management  
  • manage and monitor incident reports 
  • manage and monitor visitors 
  • tenant requests management 
  • assign and book parking lots 

Efficient Property Management

Ziba Property is indeed designed with easy-to-use features to manage properties more efficiently. The following features can help you manage documents, communications, events, and many more:

Announcements

Undoubtedly, paperless property management is gaining popularity for a reason. By using Ziba Property, you no longer need to print announcements and post them all over the property altogether. 

This feature allows you to post online announcements, such as facility maintenance updates, cleaning schedules, and property reminders. Furthermore, the app will automatically notify your tenants and owners of your latest updates. Also, all the announcements will be stored in your mobile history in case you need them later.

Here’s how to post Announcements on Ziba Property:

  1. Navigate to ‘Property Info’ → ‘Announcements’ to view all announcements.
  2. Click the ‘Add a New Announcement’ button and fill out the required details to add a new announcement.

Document Directory

You can securely upload and distribute all your management documents on Ziba Property’s Document Directory. You can also add financial reports, strata titles, notices, and committee meeting notes, which your tenants and property owners can view and download.

Here’s how to upload documents to the Document Directory:

  1. Navigate to ‘Property Info’ → ‘Document Directory’ to view a list of all documents. 

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  1. Click ‘New Folder’ to create a folder.

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  1. Click ‘Upload file’ to save a file in the root directory.

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Online Requests

With Ziba Property, you can easily manage all tenant requests online. The Online Requests feature allows you to approve/reject and monitor requests. These requests can range from service requests and facility bookings to incident reports.

Here’s how to check online requests from your tenants:

Service requests

  1. On the left menu, navigate to ‘Requests & Reports’ → ‘Service Request’ to load a list of all service requests.
  2. If you want to change the status of a request, just click the ‘Status’ filter link. 

Incident reports

  1. On the left menu, navigate to ‘Requests & Reports’ → ‘Facility Booking’ to load a list of all bookings.
  2. To update the status of each request, click the ‘Status’ filter. 

Facility bookings

  1. On the left menu, navigate to ‘Requests & Reports’ → ‘Facility Booking’ to load a list of all bookings.
  2. Click the ‘Status’ filter to update the status of a request.

Visitor request

  1. On the left menu, navigate to ‘Requests & Reports’ → ‘Visitors’ to load a list of all registered visitors.
  2. Click the ‘Status’ filter to change the status of a visitor.

Important Contacts

In cases of emergency, you want your tenants to have access to several important establishments, such as the management office, ambulance, hospitals, fire department, and even plumbing services. The app’s Important Contacts feature certainly helps you do this. 

All in all, this tool allows you to create an online directory of all important establishments within or near your property. You can even include the contact details of pizza deliveries as well as other services your tenants would benefit from. 

To access Important Contacts:

  1. On the left menu, navigate to ‘Property Info’ → ‘Important Contacts’ to view the list of all important contacts.
  2. On the top right side, you will see an ‘Add a New Important Contact’ button. Click the button and fill out the necessary details to add a new important contact.

Event Calendar

Ziba Property’s Event Calendar is designed to help you organize your management tasks. In short, this tool allows you to schedule, manage, and monitor upcoming property events and other important activities. You can also manage facility bookings, temporary changes in operating hours, and many more within one convenient platform.

To access the Event Calendar tool:

  1. On the left menu, navigate to ‘Property Info’ → ‘Events’ to load a list of all events.
  2. If you want to add a new event, just click the ‘Add a New Event’ button and fill out the necessary details.

Chatnet

Chatnet is Ziba Property’s in-app messaging feature, specifically for the registered Property Management community. In other words, the app lets you easily connect and communicate with your tenants and property owners. For example, whenever you plan to host a BBQ party for all the tenants, you’re just one message away. Not only can you send private messages, but also group messages and public announcements to owners and all the tenants in residence.

To access Chatnet:

  1. From the left menu, navigate to ‘Neighborhood’ → ‘ChatNet’ to view the list of all messages on ChatNet.
  2. The ChatNet is set to ‘Public’ by default. You can toggle between ‘Public/Private’ to choose your preferred option. 

We understand how difficult it is to handle multiple things simultaneously. That is why Ziba Property was designed for property managers to efficiently manage their daily management tasks, reduce error, save time, and stay connected with property owners and tenants anytime, anywhere. 

To enjoy these features, sign up for Ziba Property and download the app free on Google Playstore or Apple App Store.

FAQs

What is Ziba Property for property managers?

Ziba Property is a digital property management platform that lets managers handle tasks such as document storage, announcements, facility bookings, and tenant communication all in one app.

Can I communicate with tenants and owners through Ziba Property?

Yes. The app’s Chatnet feature lets you send private, group, and public announcements to tenants and property owners in real time.

How do I manage tenant requests on Ziba Property?

The Online Requests feature lets you view, approve, reject, and monitor service requests, incident reports, facility bookings, and visitor requests, all from a single dashboard.

Can I store important property documents on the app?

Yes. The Document Directory feature allows you to securely upload and organize financial reports, strata titles, notices, and meeting minutes for tenants and owners to access.

Is Ziba Property free to use for property managers?

Yes, the app is free to download from the Google Play Store or Apple App Store, allowing property managers to access its management features at no cost.

Ready to simplify your property management?

Download Ziba Property today and manage documents, announcements, tenant requests, and communication all from one easy-to-use app.

Muhammad Amir – Ziba Property

About the Author

Muhammad Amir is a real estate writer at Ziba Property. His work focuses on helping property managers and landlords make the most of digital tools — including Ziba Property itself — to streamline daily operations and improve tenant communication.